Planning Your Event

Event Planner Checklist

Great events take organization and planning. Download an event planning checklist before you get started.

Set Up a Registration Page for Your Event

Create an online registration form to capture event attendees. Event registration pages take two weeks to build. For best results, event registration pages should be open four weeks before your event start date.

Liability Insurance

Coverage for group leaders is available under the university’s umbrella liability insurance policy.

Rutgers Exhibit Kit

A package of display materials is available for use at meetings, conferences, receptions, and other types of public events. This kit includes table coverings, banners, podium signs, and other items that showcase Rutgers. To request materials, please complete the Exhibit Kit Request Form at least five business days prior to the date needed.

Please note: The Exhibit Kits will only be released to Rutgers University staff. Therefore, when completing the “Person picking up materials (if different from requester)” section of the form, please insert your RUAA staff resource partner’s name and phone number. Once the form is submitted, please notify your staff resource partner immediately by sending an email to

Material quantities are limited and will be made available on a first-come, first-served basis.

Marketing Your Event

Add Your Event to the RUAA Calendar

A listing of all RUAA events including club and chartered organization events can be found online at To submit an event for consideration on the Ralumni event calendar, please submit an Event Request Form.

Send an Email

Market your event to Rutgers alumni. Broadcast emails can be requested online at