As of July 1, 2021, as the public health situation continues to improve, the RUAA is pleased to announce the return of in-person events and activities in a safe and responsible manner. Ensuring the health and safety of our community remains a shared responsibility. Thus, together, we must make sure that all in-person interactions are carried out in a manner that complies with CDC, New Jersey Department of Health or your local health department, and the RUAA’s Charter Groups In-Person Events Policy. Please note that these guidelines are subject to change and will be updated as needed. Please review these guidelines and contact your staff partner with any questions you may have.

All in-person events/activities must track and share registration and attendee data through the RUAA for the purpose of contact tracing*. Event planning should be discussed with your staff partner well ahead of the event date, and event registration pages and emails to promote the activity should be requested here.

*Note that collection of registration/attendee data is required for virtual events as well, and will help track participation, share data, celebrate success, plan effectively, and increase engagement with your group.

All in-person events/activities ON-CAMPUS with 10 or more people gathering will require certification by Rutgers University, which can be requested on your behalf by your staff partner. Note that 10 or more people includes performers, audience, support staff, vendors, etc. Well ahead of the event date, please reach out to your staff partner to share event date, time, description, location (including in/outdoors), and an estimated number of attendees. In submitting your request, you acknowledge the following:

  • Event organizers will collect and share final attendee lists with their RUAA staff partner within 48 hours of the event. This includes performers, audience, support staff, vendors, etc., to the best of your ability. Groups that do not comply with the contact tracing submission requirements will not be able to certify any future events or activities and any pending certifications from this group may be revoked.
  • Event organizers will comply with university and State of New Jersey guidelines.
  • Event certification does not constitute a promise of service, is not an approval of the content or programming for the event or activity, and/or is not a confirmed reservation for the intended event space. All event requests must still be submitted to the appropriate space or facility manager(s) through previously established reservation processes.

All in-person events/activities OFF-CAMPUS with 10 or more people gathering will require Rutgers University approval, which can be requested on your behalf by your staff partner. Note that 10 or more people includes performers, audience, support staff, vendors, etc. Well ahead of the event date, please reach out to your staff partner to share event date, time, description, location (including in/outdoors), and an estimated number of attendees. In submitting your request, you acknowledge the following:

  • Event organizers will collect and share final attendee lists with their RUAA staff partner within 7 days of the event. This includes performers, audience, support staff, vendors, etc., to the best of your ability. Groups that do not comply with the contact tracing submission requirements will risk future approval for events or activities.
  • Event organizers will comply with all applicable local requirements and guidance regarding COVID-19. The event must respect local guidelines and ordinances regarding gatherings—as well as those of any facilities where you may consider hosting events—acting in accordance with the comfort levels and the safety of all. COVID-19 health and safety measures vary according to local requirements, and it is the responsibility of the organizers and participants to understand and comply with all applicable local requirements and guidance.

Please reach out to your staff partner or email volunteer@ruf.rutgers.edu with questions to support your activities, both in-person and virtual.